Goodly Creative Privacy Notice

Last updated: 11.10.2016

At Goodly Creative, we respect your privacy and want you to feel confident sharing your information with us. This notice explains what personal information we collect through our conference forms, why we collect it, how we use it and the choices you have.

1. Who we are

Goodly Creative is responsible for the personal information collected through this form.

If you have any questions about how we use your information, you can contact us at:

Email: hello@goodlycreative.co
Organisation: Goodly Creative

2. What information we collect

Depending on how you complete the form, we may collect:

  • Your name and email address.

  • Your church or organisation.

  • Your preferences about receiving newsletters and email updates.

Please avoid including sensitive personal information in your responses.

3. How we use your information

We may use your information to:

  • Send newsletters and occasional email updates to people who have chosen to receive them.

  • Manage and maintain our records of newsletter subscriptions and preferences.

We may use combined or anonymised responses to understand wider trends. Where we share findings publicly, we will aim to do so without identifying individuals.

4. Our legal basis for using your information

UK data protection law requires us to have a lawful basis for processing personal information.

Depending on the purpose, we will rely on:

  • Consent: where you actively agree to a particular use of your information, such as receiving our newsletter or where we ask for your consent to use your form responses for research.

  • Legitimate interests: where appropriate, to review feedback and improve our activities, provided our interests do not override your rights and freedoms.

You can withdraw consent at any time where we rely on it. Withdrawing consent does not affect the lawfulness of anything we did before you withdrew it.

5. Newsletters and email updates

If you tick the newsletter opt-in box, we will use your email address to send occasional newsletters, resources and updates from Goodly Creative.

Signing up to our newsletter is optional and is not a condition of completing the form.

You can unsubscribe at any time by using the unsubscribe link in our emails or by contacting us directly. We will stop sending you marketing emails and retain only the minimum information necessary to record and respect your unsubscribe request.

We will not add you to our newsletter list simply because you completed the form.

6. Who we share your information with

We do not sell your personal information.

To operate our form and, where applicable, send our newsletters, we may use trusted service providers. These may include:

  • Tally, which hosts and processes responses submitted through our online form.

  • Our email marketing provider: [to be decided], which manages newsletter subscriptions and sends emails.

  • Other service providers where necessary to operate our systems securely or meet legal obligations.

These providers may process information on our behalf under their applicable terms and safeguards. Depending on the services used, information may be stored or processed outside the UK. Where this happens, we will ensure that any legally required safeguards are in place.

We may also disclose information where required by law or to establish, exercise or defend legal claims.

7. How long we keep your information

We keep personal information only for as long as it is needed for the purposes described in this notice.

  • Conference form responses: 1-3 years after which personal information will be deleted or anonymised where appropriate.

  • Newsletter subscriptions: while you remain subscribed and expect to receive updates from us.

  • Unsubscribe records: the minimum information necessary to ensure we respect your decision not to receive further marketing emails.

We may retain information for longer where required by law or where necessary to resolve a dispute.

8. How we protect your information

We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.

Access to personal information is limited to people and service providers who need it for the purposes described in this notice.

No online system can be guaranteed to be completely secure, but we take appropriate steps to protect the information entrusted to us.

9. Your rights

Under UK data protection law, you may have the right to:

  • Request access to the personal information we hold about you.

  • Ask us to correct inaccurate or incomplete information.

  • Ask us to delete your information in certain circumstances.

  • Ask us to restrict or object to certain uses of your information.

  • Withdraw your consent where we rely on it.

  • Request a copy of certain information in a portable format, where applicable.

To exercise your rights, contact us at hello@goodlycreative.co. We may need to verify your identity before responding.

You also have the right to complain to the UK Information Commissioner's Office (ICO) if you are concerned about how your information is handled. You can find information at ico.org.uk.

10. Changes to this notice

We may update this privacy notice from time to time to reflect changes in how we use personal information or changes in legal requirements. The latest version will be made available wherever we collect your information.

If we make significant changes, we will take appropriate steps to bring them to your attention.

Contact: If you have any questions about this notice or how Goodly Creative uses your information, please contact us at hello@goodlycreative.co